I YEAR - ICT - UNIT -4

Unit-IV:   MS-PowerPoint

Features of PowerPoint – Creating a Blank Presentation - Creating a Presentation using a Template - Inserting and Deleting Slides in a Presentation – Adding Clip Art/Pictures - Inserting Other Objects, Audio, Video - Resizing and Scaling of an Object – Slide Transition – Custom Animation

Q) What is a power point? Explain its features

Ans: PowerPoint is a complete presentation graphics package. Power point is a part of Microsoft Office suite of applications.

Features in PowerPoint

1. Task Panes for applying slide and presentation formatting - the ability to organize layouts, design templates, and color schemes by clicking on the Slide Layout and Slide Design task panes.

2. Text AutoFit improvements - a new option that automatically fits text (wraps & sizes) to the slide's placeholder.

3. Auto Layout - another new option whereas a slide's layout may automatically adjust to fit text, pictures, or an object when the chosen layout does not fit the content.

4. New organizational charts and diagrams - a collection of new diagrams that can be customized using text and animation.

5. New animation effects and animation schemes - the ability to draw or use pre-designed motion paths for elements (text, pictures, etc.) to follow or synchronize with multiple text and object animations.

6. Multiple design templates - a new option that allows the use of one or more design templates in a presentation.

7. Save background or selection as a picture - the capability of creating a picture from any slide background or selection that was created using Microsoft's drawing tools.

8. Insert multiple pictures - the ability to select and insert multiple pictures from a hard disk or removable jump drive.

9. Photo album - special layout features used to create a photo album that can include picture frames or captions.

10. Save a Web Site as a single file - the capability to save all elements of a presentation in a single web file.

Q) Explain the Parts of Power point Window

Ans: To start PowerPoint, go to the Start menu and select ProgramsàMicrosoft OfficeàPower Point.

The PowerPoint window has toolbars and panes to help you quickly create presentations. Most of the toolbars are common in Office applications but may feature options unique to PowerPoint:

1.   Title Bar: Displays the document name followed by a program name

2. Menu Bar: Contains a list of options to manage and customize documents

3. Standard Toolbar: Contains shortcut buttons for the most popular commands

4. Formatting Toolbar: Contains buttons used for formatting

5. Status Bar: Displays slide position and the type of design in PowerPoint

6. Drawing Toolbar: Contains tools for drawing lines, shapes, and objects

7. Task Pane: Allows you to select tasks in different categories and quickly enhance your slides in a few steps; provides quick access to the most common actions and features in PowerPoint

8. Outline and Slides Tabbed Pane: Lets you easily view a presentation in outline format (text), as well as a list of all the slides in the presentation (with visuals)

9. Help: Provides quick access to Help topics

Q) Creation of Presentation using AutoContent Wizard.

AutoContent Wizard: The AutoContent Wizard allows you to create a presentation based on suggested content and design. There provides the idea for presentation

To create a new presentation using the AutoContent Wizard

1. Click the From AutoContent Wizard… in the New Presentation Pane.

2. From the AutoContent Wizard dialog box displayed, click Next to continue.

3. select a type of presentation that you wish to create

4. Click Next button to continue.

5. The next step is to decide how you will use your presentation once it has been produced. By default, On-screen presentation was selected.

6. Click Next button to continue working through the Wizard.

7. You can enter a presentation title and footer.

8. Click on the Next button to continue.

9. Click Finish to complete the AutoContent Wizard.

Q) Create a presentation using a template.

Design Template: PowerPoint design  template contains  color schemes, slide and title masters with custom formatting and styled fonts, all designed to create a particular look. After you apply a  PowerPoint design template, each slide you add has the same outlook.

To create a new presentation from a design template

1.         Click the From design template in the New Presentation Pane.

2. Immediately you will see design templates available below the pane. For example, if click on Mountain Top template, you will see the slide as follow:

3.        The background of the slide is included and you just need to insert the text as you wish.

Q) Creation of presentation using a Blank presentation.

Step 1:  To start PowerPoint, go to the Start menu and select Programs àMicrosoft Office àPower Point.

Step 2:   PowerPoint opens in “ Normal” view. In normal view, you will see A blank slide in the center of the window.

Step 3:  Click "Create a new presentation" to start a new presentation.

Step 4:  Click “Blank presentation” to create a presentation from scratch. Your other options here are “From design template,” “From AutoContent wizard” and “From existing presentation.”

Step 5: Click on a desired layout from the choices that appear in the task pane.

Q) How to Inserting – editing –deleting slides

To insert a new slide:

1)       Option #1: Go to Insert->New Slide. A blank slide will appear in the workspace, positioned after the selected slide or slide you were viewing.

2)     Option #2: Click on the "New Slide” button on the formatting toolbar at the top of the PowerPoint window.

3)     Option #3: On the Slides pane (off to the left), position your cursor to the point in the presentation where you would like the new slide to appear (i.e. between slides, at the beginning of the presentation, or at the end of the presentation). Right click, and choose “New slide” from the menu that appears.

To Editing slides:

To copy slides

1)       Click the slide icon of the slide you want to copy.

2)     Click the Copy icon on the Standard toolbar. OR right-click on the slide icon and select Copy.

To paste the slide

1)       Click the slide icon after which you would like the newly copied slide to appear.

2)     Click the Paste icon on the Standard toolbar. OR right-click on the slide icon and select Paste.

To delete a slide:

1.       Option #1: Go to Edit->Delete Slide. The current slide will disappear from the workspace.

2.      Option #2: On the Slides pane (off to the left), click on the slide you would like to delete, and then hit the <Delete> key.

Q) Explain different types of Views in PowerPoint.

Views:  To see the different PowerPoint views, from the Menu bar, click on the View and you will see 4 types of view. Click on the particular view to see the effect.

1)  Normal View: The Normal View is the default view in PowerPoint. All slide editing is performed in this view. The normal view comprises the Slide Pane, Outline and Slides tabs and the Notes Pane.

2)Slide Sorter View: The Slide Sorter view displays all slides in your presentation as thumbnails. This view is useful to reorder, add, or delete slides. You an also preview animation effects applied to each slide.

3)The Slide Show View (F5) : The Slide Show view allows you to view your presentation as a slide show. Your presentation is displayed as a full screen and you can view applied animations.

4)                 The Notes View: The Notes Page view displays how notes pages will print. A notes page contains a smaller version of the slide and notes entered from the Notes Pane underneath the slide.

Q) Write a brief note on custom animation.

An animation is the ability to move objects in a slide without your direct intervention during a presentation. For example, instead of displaying the main title directly when a slide comes up, you may want it to show one word at a time.

 CUSTOM ANIMATION

A custom animation allows you to consider the objects or the text boxes in a slide, one at a time, and to animate them.

To perform custom animation on one slide:

1. You can right-click a work or an object in the slide and click Custom Animation...

2. While the slide is displaying, on the main menu, click Slide Show -> Custom Animation...

Ex:

1. To create a custom animation for one slide, display the first slide

2. Right-click text on the slide and click Custom Animation...

3. In the Check To Animate Slide Objects list, click the check box of Text

4. In the Entry Animation And Sound combo box of the Effects property page, select Dissolve
5. Click OK
6. Save the presentation and view it

Q) Describe briefly about Slide transition.

A slide transition is the visual motion when one slide changes to the next during a presentation. By default, one slide simply replaces the previous one on screen, much the same way that a slide show of photographs would change from one to the next. Most presentation software programs provide many different transition effects that you can use to liven up your slide show.

( OR )

A transition is an effect used to introduce slides from one to another. You can access the slide transitions by going to the menu bar and selecting Slide Show >> Slide Transition. The Slide Transition panel will appear on the right side of your screen:

·         Here, you can control the type of transition used, and choose to apply it to your whole slideshow or just an individual slide. If you click on a transition name, a preview of the transition will play on your screen.

·         You can decide on a speed and duration of the transition and even add a sound for when the slide transitions from one to another.

Finally, you should decide upon what sort of action causes the transition during your slideshow: a mouse click, or the passing of a certain amount of time

Q) How to insert an Audio in power point presentation.

Inserting Audio

You can add audio to any slide. In order to insert audio, you must click on the Insert tab.

There are two different ways to insert an audio file. 1 - from a file you have on your computer or a disk; or 2 - from clip art

To insert an audio file: 1 - Choose the location where your file is located 2 - Select the file 3 - Insert the file into your presentation.

When you insert your audio clip, it will appear as shown above. You can move it anywhere on your slide and change the size of it

Q) How to add a clip art in power point.

Insert clip art

1.       Click the slide that you want to add the clip art to.

2.       On the Insert tab, in the Images group, click Clip Art.

3. In the Clip Art task pane, in the Search for text box, type a word or phrase that describes the clip art that you want, or type all or some of the file name of the clip art. To narrow your search, in the Results should be list, select the check boxes next to Illustrations, Photographs, Videos, and Audio to search those media types.

4.  Click Go.

5. In the list of results, click the clip art to insert it.

Q) How to insert a picture in power point from a file.

Insert a picture from a file

NOTE To insert a picture from your scanner or camera, use the scanner or camera software to transfer the picture to your computer. Save the picture, and then insert it by following the instructions below. For more information about how to transfer a picture file from your camera or scanner to your computer, see the documentation included with the camera or scanner.

1. Click where you want to insert the picture.

2. On the Insert tab, in the Images group, click Picture

3. Locate the picture that you want to insert, and then double-click it. For example, you might have a picture file located in My Documents. To add multiple pictures, press and hold CTRL while you click the pictures that you want to insert, and then click Insert.

 4. To resize a picture, select the picture you have inserted in the slide. To increase or decrease the size in one or more directions, drag a sizing handle away from or toward the center, while you do one of the following:

• To keep the center of an object in the same location, press and hold CTRL while you drag the sizing handle.

• To maintain the object's proportions, press and hold SHIFT while you drag the sizing handle.

• To both maintain the object's proportions and keep its center in the same location, press and hold both CTRL and SHIFT while you drag the sizing handle.